Running the perfect board meeting takes an element of preparation. From bringing the meeting to order, to adjourning the meeting after the time is up This kind of planning makes a huge difference. If attendees feel that their time and knowledge is valued and valued, the more likely they will be engaged in the outcome of every meeting. Here are some helpful tips to assist you in achieving this.
The meeting will begin at Time
Don’t overbook your board meetings, especially for meetings that are held in person. you do not want your attendees to be distracted or feel that they’re wasting their time. It’s also helpful to let your attendees review the board pack or other material prior to the meeting, whether it’s a full deck of cards, or an easier Memo/Notion document.
Stay on the Agenda
A well-organized structure is the best way to ensure that the board meeting will be productive. It is essential to not add new items to the agenda prior the meeting, and to insist that attendees read the materials prior to the meeting, and to establish expectations for every item on the agenda based on the amount of time that it needs to be discussed. This will help the board meet keep the focus on the main topic and avoid tangents.
Ensure that each agenda item has a final goal that is clearly identified – for example, do you want to get information, get consensus or reach an agreement? This will make the board meeting productive by avoiding diverging topics and allowing you to concentrate on the most important issues. Distributing the minutes of the board within 24hrs of each meeting will help reinforce the decisions taken and ensure that decisions are taken quickly and effectively.
